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AEAI
Worldwide Projects |
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Cork,
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Employment
Opportunities
Expatriate or Third Country National Senior Energy Education Curriculum Development Specialist:
Expert with 10 years of experience in developing higher education curricula, courses, case studies, teaching modules, etc. (focus on energy preferred), conducting human and institutional capacity development (HICD) assessments, and overseeing research efforts and the publication of associated results.
AEAI is
seeking Consultants for a short term assignment in an
international post-conflict work environment.
The individual should have extensive experience (minimum
5 years) and
expertise in the use of Microsoft Project in the construction
industry.
Experience in the power generation, transmission or distribution
work
planning is a plus.
Training
of local staff with basic Microsoft Project experience is
required and
individual should have experience in training project managers
and project
schedulers in the use and reporting of project actvities and
schedules
using Microsoft Project.
Individual must be proficient in English.
Interested
consultants should forward current resumes to the attention
of Kathi
Deacon at kdeacon@aeai.net.
Energy Sector Program Manager
General
Responsibilities and Functions: The Energy Sector
Program Manager will be broadly responsible for providing
technical direction and
support in business development and project management,
support and oversight for USAID, WB, ADB, and other donor-funded
foreign assistance projects in the energy sector and related
areas. The position requires experience, confidence, integrity,
energy and versatility in a growth oriented business environment.
 New Business
Development
Contribute to BD strategy development
Conduct research for future business opportunities
Contribute to Proposal Technical writing and review
Develop and grow client relationships
Conduct intelligence gathering work including overseas travel
to identify consulting opportunities for the firm
Present Papers at appropriate conferences
Help expand the firm’s network of consultant contacts
and in general among sector players
Help position the firm for new markets
Project
Management – Provide
Technical backstopping and oversight on overseas projects.
This includes:
Leading Project Mobilization teams
Providing continuing oversight and technical support to field
teams
Helping to recruit consultants
Developing scope of work for consultants and subcontractors
Providing input to project budgets and expenditures, including
subcontractor budgets
Reviewing project invoices.
Maintaining client relationships
Technical writing and editing of reports
Ensuring QA/QC in all project deliverables;
Senior Program Associate - AEAI
General
Responsibilities and Functions: The Senior Program Associate
will be broadly
responsible for proposal coordination,
recruiting and project backstopping for USAID, WB, ADB, and
other donor-funded foreign assistance projects. The position
requires experience, confidence, integrity, energy and versatility
in a growth oriented business environment. Duties will include
managing one or more Program Associates that will support AEAI’s
business development, recruiting, and project backstopping
requirements.
Specific
Responsibilities:
Business
Development
Review the proposal process, revise and implement
improvements as required
Recruiting
Confer with executive management to identify expert recruiting
planning strategies and search assignments;
Leverage online recruiting resources and in-house recruiting
database to identify and recruit relevant candidates;
Review resumes and credentials for appropriateness of skills,
experience and knowledge in relation to position requirements;
Manage and coordinate all communication with candidates;
Perform reference checking;
Manage the selection, offer, negotiation and administrative
components of the recruitment process in consultation with
executive management;
Maintain accurate and well-ordered documentation on all candidates;
Participate in the development of ongoing creative and cost-effective
sourcing strategies;
Develop an effective pipeline of key talent potentially available
for future projects as they arise.
Project
Administration
Manage Administrative and Logistical Backstopping to overseas
projects.
This includes:
Management of project mobilization and fielding of
long and short term consultants;
Development and management of project budgets
and expenditures, including subcontractor budgets;
Processing invoices;
Managing client correspondence;
Formatting and editing reports.
Required
Knowledge, Skills & Abilities:
Outstanding
interpersonal, oral and written communication skills, teamwork,
and a good sense of humor is essential
Entrepreneurial spirit mandatory
Thorough knowledge and experience in the methodology of proposal
preparation and project backstopping is required.
Advanced computer skills – MS Word, Excel, PowerPoint,
proficiency essential.
Understanding and ability to apply FAR and AIDAR highly desirable.
Additional
requirements:
Ability to perform duties that require close attention
to detail.
Ability to prioritize workload and follow tasks
through to completion.
Ability to work independently within scope of job
description.
Ability to work under time constraints.
Energy, Enthusiasm and Integrity
Qualifications:
Minimum
Masters Degree in Business, Engineering, International Relations
or other relevant field (candidates with a Bachelors
Degree who have an exceptional work history will also be considered
for this position);
At least 7-10 years of progressively responsible work experience
in international development consulting environment; energy
sector experience a plus.
Advanced Engineering Associates International, Inc. is an Equal
Opportunity Employer and offers a competitive salary and
benefits package.
Resumes
being accepted via email only at seniorprogassoc@yahoo.com,
attention:
Kathi Deacon.
Senior Contracts Manager
The candidate selected for the contract manager position
will be based in AEAI’s Washington DC office and will provide
a full range of contract management and administration services
for the firm. The senior contracts manager reports to the
President or his designee.
Overall
responsibilities for this position include the following:
Interprets
U.S. government and client rules, regulations, and requirements
and advises management and staff accordingly.
Existing and potential clients include USAID, MCC, and
other federal agencies, World Bank, Asian Development
bank and
other international institutions.
Serves
as the corporate point of contact for AEAI’s
clients on all contractual matters affecting financial and
technical performance, and contractual compliance.
Conducts/manages
project-specific procurement activities for goods and
services
Prepares
cost documentation for AEAI’s proposals.
Assists
with business proposal development and contributes to
general administrative management improvements to support
AEAI’s continued growth.
Specifically, the position duties include, but are not
limited to the following activities:
Contract Management and Administration
Manage
contractual compliance for all of AEAI’s projects.
Provide
guidance and advise to AEAI project staff and senior managers
on contractual issues in the context
of compliance
with contract terms and federal regulations (FAR,
AIDAR, CFR, and OMB Circulars), and AEAI’s policies.
In coordination with the relevant PMU (Project Management
Unit) prepare contractual correspondence with clients/contracting/procurement
officers. This will include matters such as: salary and
rate approvals, budget revisions, waivers, contract extensions
and modifications, project-specific procurement, subcontract
approvals.
Review and negotiate all contracts, subcontracts,
and amendments/modifications
Work with PMU and accounting staff to ensure accurate
and consistent budget development and monitoring procedures
and
tools.
Manage contract close-out efforts with support from
the PMUs.
Provide internal training on contractual and financial
administration of projects
Prepare detailed briefings to the PMU and accounting
staff on new contracts.
Periodically
review AEAI’s policies and procedures
to determine adherence to Federal regulations and
contract terms.
Help prepare relevant reports
Business
Proposal Development
Manage or oversee complex business proposal preparation,
ensuring compliance with the RFP, and FAR and AIDAR or
other client-specific procurement regulations. This involves
developing
budgets, budget notes, and assembling other required
material for the cost proposals
Produce, review and sign off (after consultation with
senior management) on the final business proposal package.
Ensure quality control reviews of budgets and business
proposals developed by the Business Development and proposal
team staff.
Subcontract Administration
Prepare
and issue subcontracting agreement and modifications
Work with PMU staff to monitor subcontract performance
Conduct periodic financial and contractual reviews
of subcontractors’ files
and prepare subcontract modifications
Help
prepare relevant reports.
General
Administrative Management Support
Work
with Senior Management and HR to review and strengthen corporate
policies
and procedures as needed.
Assist in managing or implementing
various routine and non-routine administrative
tasks as they arise and
as requested
by Senior
Management.
Assist
in the preparation for internal
and external audits.
Qualifications
Bachelor’s degree required - preferably in business,
business administration, law, finance, or
related field. Equivalent combination of education and work
experience
will
be considered.
Advanced degree or contract management
certification preferred
Minimum seven years of relevant
experience in contract management
and business
proposal preparation
required – primarily
in the context of USAID-funded procurements.
In-depth knowledge and understanding
of FAR, AIDAR, and procurement
regulations of multilateral
banks such
as the
World Bank and
Asian Development Bank
Full range of contract administration
experience, including contract
negotiations, procurement,
subcontract management,
and audits.
Proficiency in Microsoft
Office (Excel, Word, PowerPoint,
Access)
and other
standard office applications
Excellent oral and written
communication skills
Excellent
organizational skills and
ability to work
both independently
and as a productive
team
member, effectively manage priorities,
and multitask in a growth
environment – managing
both macro and detailed activities
under tight deadlines and heavy
workload.
Advanced Engineering Associates International, Inc. (AEAI)
is an Equal Opportunity Employer and offers a full and competitive
benefits package.
Resumes should be
submitted in Word format to the attention of Kathi
Deacon via email only at kdeacon@aeai.net and should
include “Senior Contract Manager Position” in the
subject line of the email.
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